REGULATION
on the Dissertation Council of the Law Enforcement Academy under the Prosecutor General’s Office of the Republic of Kazakhstan

1. General regulations

1. Regulation on the Dissertation Council (hereinafter – Regulation) of the Law Enforcement Academy under the Prosecutor General’s Office (hereinafter – the Academy) is developed in accordance with the Law of the Republic of Kazakhstan “On Science” of February 18, 2011 No. 407-IV, “On Education” of July 27, 2007 No. 319-III, the orders of the Ministry of Education and Science of the Republic of Kazakhstan “On approval of the Model Regulations on the Dissertation Council” of March 31, 2011 No. 126 (hereinafter – the Model Regulations), “On approval of the Rules for awarding academic degrees” of March 31, 2011 No. 127 (hereinafter – the Rules for awarding academic degrees), “On approval of the Rules for the state registration of dissertations defended for the degree of Doctor of Philosophy (PhD), Doctor in Profile” of May 19, 2011 No. 203.

2. The following terms are used in this Regulation:

1) annotation – a summary of the content of the thesis;

2) attestation case – a package of documents submitted for the award of the degree of Doctor of Philosophy (PhD), Doctor in Profile to the Dissertation Council of the Academy;

3) the Dissertation Council of the Academy (hereinafter – the Dissertation Council) – a collegiate body at the Academy, which carries out the defense of the dissertations of candidates for the degree of PhD in educational programs 8D04201 “Jurisprudence” and 8D12301 “Law Enforcement” (scientific and pedagogical), degrees Doctor of Law in the educational program 8D04202 “Jurisprudence” (profile), the degree of Doctor of national security and military affairs in the educational program 8D12302 “Law enforcement value “(profile direction);

4) Doctor of National Security and Military Affairs – the degree awarded to individuals who have mastered the doctoral program in the educational program “Law Enforcement” (profile) and defended a dissertation in the Republic of Kazakhstan or outside its borders, recognized in the manner established by the legislation of the Republic of Kazakhstan;

5) Doctor in Profile – a degree awarded to persons who have mastered the doctoral program in the relevant field of professional activity and have defended a dissertation in the Republic of Kazakhstan or outside its borders, recognized in the manner established by the legislation of the Republic of Kazakhstan;

6) Doctor of Law – a degree awarded to persons who have mastered the doctoral program in the educational program “Jurisprudence” (profile direction) and defended a thesis in the Republic of Kazakhstan or outside its borders, recognized in the manner established by the legislation of the Republic of Kazakhstan;

7) Doctor of Philosophy (PhD) – a degree awarded to persons who have mastered the doctoral program in scientific and pedagogical direction and defended a dissertation in the Republic of Kazakhstan or outside its borders, recognized in the manner established by the legislation of the Republic of Kazakhstan;

8) doctoral student – a person studying in doctoral studies;

9) doctoral studies – postgraduate education, educational programs which are aimed at training for scientific, pedagogical and (or) professional activities, with the award of the degree of doctor of philosophy (PhD) (doctor in profile) with the mandatory mastering of at least 180 academic credits;

10) doctoral dissertation – the scientific work of a doctoral student, which is an independent study where theoretical provisions are developed, the totality of which can be qualified as a new scientific achievement, or solved a scientific problem, or set out scientifically sound technical, economic or technological solutions, the implementation of which makes a significant contribution to the development of the economy;

11) applicant – persons who have mastered the educational program of doctoral studies and submit a dissertation for the degree of doctor of philosophy (PhD), doctor in profile;

12) transcript – a document containing a list of mastered disciplines and (or) modules, and other types of educational work for the corresponding period of study, indicating credits and assessments.

2. Organization of activities of the Dissertation Council

3. The Dissertation Council is created by the Academy and operates on the basis of an order of the Rector of the Academy. Information on the establishment of the Dissertation Council is posted on the Academy’s web-site within 5 (five) working days from the date of the Rector’s order.

4. The Dissertation Council includes at least 6 (six) people who have a degree (Doctor of Science, Candidate of Science, Doctor of Philosophy (Ph.D.), Doctor in Profile) or the academic degree of Doctor of Philosophy (Ph.D.), Doctor in Profile or the degree of Doctor of Philosophy (Ph.D.), Doctor in Profile, of which at least 1/3 (one third) are representatives of other universities, scientific and other organizations, the rest are full-time employees. At least 3 (three) specialists with a scientific degree (Doctor of Science, Candidate of Science) or a degree of Doctor of Philosophy (PhD) are included for each specialty (training direction).

5. The Dissertation Council does not include:

1) Rector of the Academy;

2) employees of the Ministry of Education and Science of the Republic of Kazakhstan;

3) specialists who were scientific advisers on dissertations that have received a negative decision in the last 5 (five) years.

6. Members of the Dissertation Council (at least 1/3 (one third) should have publications in the relevant field of study in international peer-reviewed scientific journals that are in the 1 (first), 2 (second) and 3 (third) quartile according to the information database Web of Science or Scopus; and (or) international patents; and (or) at least 10 (ten) publications in publications from the List of scientific publications recommended for publication of the main results of scientific activity (hereinafter – the List of publications ), approved by the Committee for Control in the field of Education and Science of the Ministry of Education and Science of the Republic of Kazakhstan (hereinafter – the Committee).

7. The composition, as well as changes in the composition of the Dissertation Council are approved by order of the Rector based on the decision of the Academic Council of the Academy.

The composition of the Dissertation Council is approved for 3 (three) calendar years.

8. The Dissertation Council elects the Chairman of the Dissertation Council (hereinafter – the Chairman), the Deputy Chairman of the Dissertation Council (hereinafter – the Deputy Chairman) and the Scientific Secretary of the Dissertation Council (hereinafter – the Scientific Secretary) from among the members of the Council.

3. Functions of the Dissertation Council

9. Functions of the Dissertation Council:

1) acceptance of documents for dissertation defense and their verification for compliance with the requirements of the Regulation and Rules;

2) appointment of the date of defense and the official reviewers of the dissertation;

3) creation of a Commission from among the members of the Dissertation Council (hereinafter – the Commission of the Dissertation Council) to check the thesis for the applicant’s use of borrowed material without reference to the author and the source of borrowing (plagiarism);

4) carrying out public defense of the doctoral dissertation;

5) removal of the dissertation from the defense in cases of detection of plagiarism or other violations of the requirements of subparagraphs 5, 6, 7 of the Rules.

10. Functions of the Chairman:

1) management of the activities of the Dissertation Council;

2) holding meetings of the Dissertation Council;

3) quality control of dissertations accepted for defense;

4) control of draft conclusions of the Dissertation Council;

5) summing up the results of the meetings of the Dissertation Council;

6) the signing of the diploma of the degree of Doctor of Philosophy (PhD), Doctor in Profile;

7) interaction with the leadership of the Academy, representatives of state bodies, universities, scientific and other organizations.

11. Deputy Chairman:

1) performs the functions of the Chairman on carrying out the meeting of the Dissertation Council in cases if the Chairman is a scientific consultant on a dissertation to be defended, and also in the absence of the Chairman.

12. Functions of the Scientific Secretary:

1) verification of compliance of the documents submitted by the applicant with the established requirements, informing the Chairman of the results of the verification;

2) registration of documents with applicants accepted for protection;

3) preparation of information on the admission of dissertations of applicants for defense at the meeting of the Dissertation Council;

4) preparation of the agenda of the meeting of the Dissertation Council and its coordination with the Chairman;

5) providing a quorum of the members of the Dissertation Council;

6) preparation of secret voting on defended works at the meetings of the Dissertation Council;

7) preparation of drafts of conclusions of the Dissertation Council on defended dissertations;

8) control over the protection procedure;

9) the formation of the attestation case of the applicant after defending a dissertation;

10) the signing of the diploma of awarding the degree of Doctor of Philosophy (PhD), Doctor in Profile;

11) preparation of the quarterly and annual report on the decisions made by the Dissertation Council for awarding (refusing to award) the degree of the Doctor of Philosophy (PhD);

12) publication of information on the activities of the Council on the Internet resource of the Academy (except for materials and dissertation containing state secrets), including quarterly reports (Appendix 1 to this Regulation) and annual reports (Appendix 2 to this Regulation);

13) ensuring the office work of the Dissertation Council.

13. Members of the Dissertation Council:

1) provide objective, complete and reliable information about yourself, your research activities, the dissertation under consideration;

2) actively participate in the work of the Dissertation Council and attend its meetings;

3) when making a decision are free from the influence of public opinion, one of the parties or third parties;

4) do not allow concealment of the data which have become known to them, relating to protection of the dissertation which can influence results of protection, and also the facts of violation of scientific ethics, and report the Chairman and the Scientific Secretary about it;

5) in case of detection of a conflict of interest, inform the Chairman and the Scientific Secretary for taking measures for its prevention and settlement;

6) in the course of the activity of the Dissertation Council, they do not use harsh, offensive expressions, accusations that are detrimental to the honor and dignity of other members of the Dissertation Council, applicants, scientific consultants and official reviewers.

In case of detection the facts of non-compliance with the requirements specified in this paragraph, a member of the Dissertation Council shall be excluded from its composition by the decision of the Academic Council of the Academy on the proposal of the Chairman.

14. At the end of the calendar year, the Dissertation Council submits a report to the Committee for the Control of Education and Science of the Ministry of Education and Science of the Republic of Kazakhstan on the work of the Dissertation Council on the form in accordance with Appendix 2 to this Regulation.

15. In case of violation more than three (3) times by the Dissertation Council of the requirements established in these Regulations, the Chairman, Deputy and Scientific Secretary are replaced.

4. Extended meeting of the Department and (or) structural division of the Academy

16. The Academy provides discussion of the applicant’s dissertation at an extended meeting of the Department and (or) structural division of the Academy (hereinafter – the Meeting).

The extended membership of the meeting is approved by order of the Rector.

17. Applicants from other universities should be discussed at the meeting in the manner prescribed by the Regulation.

18. Prior to the Meeting, the head of the Meeting (hereinafter – the Head) sends the dissertation for verification of the applicant’s use of borrowed material without reference to the author and the source of borrowing in the manner prescribed by the subparagraph 4,5,7,11-13 of the Regulation for Inspection of works on borrowing approved by the Order of the Rector No. 35 of 11.05.18 (hereinafter — Regulation). Results of verification shall be reflected in the relevant document provided to the applicant according to paragraph 12-13 of the Regulation.

If, according to the results of the verification, there is a discrepancy with the requirements of paragraph 13 of the Regulation, the facts of the applicant’s use of borrowed material without reference to the author and the source of borrowing, the Head sends the dissertation to the applicant for revision.

19. 1 (one) month prior to the Meeting, the dissertation is sent by the Head to 2 (two) specialists with a scientific degree (Doctor of Sciences, Candidate of Sciences, Doctor of Philosophy (PhD), doctor in Profile) or the academic degree of Doctor of Philosophy (PhD), Doctor in Profile or the degree of Doctor of Philosophy (PhD), Doctor in Profile in the field of research of the applicant (hereinafter — specialists) to the examination of a dissertation in compliance with the paragraphs 4-7 of the Rule. The results of the examination should be reflected in the reviews sent by experts to the Head and the applicant.

In the absence of specialists in the field of research of the applicant in departments and (or) structural subdivisions of the Academy, the Manager sends dissertation to the external experts with academic degrees (Doctor of Science, Candidate of Science), Doctor of Philosophy (PhD), Doctor in Profile) or the academic degree of Doctor of Philosophy (PhD), Doctor in Profile or the degree of Doctor of Philosophy (PhD), Doctor in Profile.

20. At least 2/3 (two thirds) of the members of the Meeting take part in the Meeting. Scientific consultants, as well as representatives of related departments and (or) structural divisions of the Academy, scientific and other organizations, doctoral students and applicants may be present at the meeting.

21. The procedure for preliminary examination and discussion of the dissertationtion at the Meeting includes the following:

1) the introductory word of the Head (Chairman) about the quorum, the competence of holding the meeting, the presentation of the applicant (s), dissertation topics, the name of the doctoral program;

2) the statement of the applicant;

3) questions of participants in the meeting – the answers of the applicant;

4) the performance of scientific consultants or, in their absence, the announcement of feedback on the dissertation of the applicant by the Secretary of the Meeting;

5) speeches of experts and announcement of reviews;

6) the applicant’s responses to the comments and suggestions of the reviewers;

7) discussion of the meeting participants;

8) decision making by open voting. The decision of the Meeting is considered to be positive if 2/3 (two-thirds) or more meeting participating voted for it. If less than 2/3 (two-thirds) of the Meeting members who participated in the meeting voted for a positive decision, a negative decision is taken.

22. A decision on a recommendation or non-recommendation on protection is drawn up in the form of a conclusion, which is signed by the Head and Secretary of the Meeting and approved by the supervising Vice-rector.

The conclusion should contain:

1) correspondence of the topic and the dissertation of the specialty on which the applicant was trained;

2) relevance of the research topic;

3) scientific results and their validity;

4) practical and theoretical significance of scientific results;

5) the dissertation compliance with the requirements of subparagraphs 5, 6, 7 of the Rule;

6) comments and suggestions;

7) a conclusion about a recommendation or not a recommendation to the defense.

5. The procedure for submitting doctoral dissertation to the Dissertation Council

23. After receiving a positive conclusion of the extended meeting of the Department, the applicant submits an application to the Rector of the Academy about the choice of the Dissertation Council in which he will defend. If the applicant indicates the dissertation Council of another university, the Academy within 10 (ten) working days from the date of application of the applicant with a cover letter signed by the supervising Vice-rector sends to the address of the university the following documents of the applicant:
1) feedback from consultants, one of which is a scientist from a foreign university (with the exception of the group of areas of training “National Security and Military Affairs”);

2) the positive conclusion of the extended meeting of the Department;

3) hardcover dissertation and on electronic media;

4) a list of scientific works and their copies.

Applicants of the Academy defend dissertations in dissertation councils of other universities in the absence of the dissertation council for the relevant educational program of doctoral studies at the Academy.

24. The basis for the preliminary consideration and further protection in the Dissertation Council is the applicant’s submission to the Dissertation Council of documents in accordance with Appendix 3 to this Regulation.

Registration of documents is carried out by the Scientific Secretary and within not less than 2 (two) working days submit them to the Chairman.

25. The Chairman appoints three independent experts in the relevant field of research from the Dissertation Council to review the dissertation, reviews of scientific consultants and prepare an expert opinion.

Each expert prepares a separate expert opinion and sends it to the Dissertation Council within 10 (ten) working days from the date of appointment.

Expert opinion should contain:

1) correspondence of the topic and the dissertation of the specialty on which the applicant was trained;

2) the relevance of the research topic;

3) scientific results and their validity;

4) practical and theoretical significance of scientific results;

5) the dissertation compliance with the requirements of subparagraphs 5, 6, 7 of the Rule;

6) comments and suggestions;

7) the proposal to appoint official reviewers for the dissertation under consideration, taking into account the principle of independence of reviewers and scientific consultants from each other;

8) the recommendation of the Dissertation Council on the admission of the dissertation to the defense or the refusal;

Based on the conclusion of experts of the Dissertation Council, the Dissertation Council makes a decision on the admission or refusal to accept the dissertation.

26. The Dissertation Council determines the dissertation defense date and appoints two (2) official reviewers with a scientific degree (Doctor of Science, Candidate of Science, Doctor of Philosophy (PhD), Doctor in Profile) or the academic degree of Doctor of Philosophy (PhD), Doctor in Profile or the degree of Doctor of Philosophy (PhD), Doctor in Profile and at least 5 (five) scientific articles in the field of research of the applicant not later than 10 (ten) working days from the date of registration of the documents.

The date of defense shall not exceed more than 3 (three) months from the date of appointment of the date of defense. At appointment of date of defense the priority of receipt of documents of applicants is observed. In the presence of several applicants priority is given to applicants of the Academy.

27. The Dissertation Council is guided by the principle of independence of reviewers and scientific consultants from each other when appointing official reviewers.

Official reviewers are not appointed:

1) employees of the Committee;

2) co-authors of the applicant for papers published on the topic of the dissertation;

3) managers and employees of structural subdivisions of the university and (or) scientific organization where the dissertation and (or) research works are carried out in which the applicant is a customer or performer (co-executor).

28. The dissertation council publishes on the Academy’s Internet resource the following materials on the defense of applicants and the Council’s activities (except for materials and dissertations containing state secrets or information for official use):

1) a notice of upcoming defense with an indication of the address, date and time (1 (one) month before the date of defense);

2) the dissertation text (1 (one) month before the due date of protection, available for at least 5 (five) months after the dissertation defense);

3) annotation in the state, Russian, English languages with a total volume of at least 1 (one) printed sheet (1 (one) month before the date of defense);

4) a list of publications of the applicant (1 (one) month before the date of defense);

5) feedback from scientific consultants (1 (one) month before the date of defense), which is available for at least 5 (five) months after defense;

6) feedback from official reviewers (fifteen (15) working days before the date of defense);

7) defense video in full, installation is not allowed (posted within 5 (five) working days after defense and is available for at least 5 (five) months after defense);

8) the conclusion of the Dissertation Council on the award or refusal to award the degree of Doctor of Philosophy, Doctor in profile (Appendix 4 to this Regulation) (posted within 5 (five) working days after the defense and is available for at least 5 (five) months after defense);

9) the decision of the appeal commission (if any, placed within 5 (five) working days after the decision and available for at least 5 (five) months after the decision);

10) a quarterly report on the decisions made by the Dissertation Council on awarding (refusing to award) Doctor of Philosophy (PhD) degrees, Doctors in Profile in accordance with Appendix 1 to this Regulation. The quarterly report is posted within 5 (five) working days after the end of the quarter and is available during the period of the Dissertation Council activities;

11) report on the work of the Dissertation Council in accordance with Appendix 2 to this Regulation (posted within 15 (fifteen) working days after the end of the calendar year);

12) the procedure for issuing a diploma of awarding the degree of Doctor of Philosophy, Doctor in Profile;

13) announcement of the change in the date, time, place of defense and the replacement of official reviewers (if any);

14) information on the composition of the Dissertation Council and the procedure of the Dissertation Council activities.

29. When publishing a dissertation on the Academy’s Internet resource, copyright protection is provided, technologies of protection against illegal copying and further use of the dissertation materials are used. Changes in the text of the dissertation are not allowed after publishing a dissertation on the Academy’s Internet resource.

The opportunity to post informal feedback on the content of the dissertation with their further submission to the defense is provided on the Academy’s Internet resource . Unofficial reviews, for which it is impossible to establish authorship and there is no e-mail address of the author, are not read on the defense.

30. Notice of the upcoming defense is sent by the Scientific Secretary to the Committee within 5 (five) working days from the date of defense admission.

31. Within 10 (ten) working days after defense admission, the Scientific Secretary with the decision of the Dissertation Council sends a dissertation with a cover letter signed by the supervising Vice-rector for verification of the applicant’s use of borrowed material without reference to the author and the source of borrowing to the “National center of state scientific and technical expertise” (hereinafter – NCSSTE).

32. If there are facts of plagiarism indicated in NCSSTE certificate, in the reviews of official reviewers and informal reviews on the Academy’s Internet resource, a Commission of the Dissertation Council of 3 (three) members of the Dissertation Council, who are specialists in the field of scientific research of the applicant is created by the decision of the Dissertation Council.

The Commission of the Dissertation Council checks the dissertation for plagiarism.

The conclusion on the results of plagiarism is submitted to the Dissertation Council no later than 8 (eight) working days before the dissertation defense.

33. The dissertation Council on the basis of the conclusion of the Commission of the Dissertation Council (no later than 7 (seven) working days before the defense) decides on the admission of the applicant to the defense or removes the dissertation from the defense in establishing violations of the requirements of the subparagraphs 5, 6, 7 of the Rule. The Dissertation Council informs the applicant about the decision within 2 (two) working days. Relevant information is posted on the Academy’s Internet resource.

The applicant has the opportunity to withdraw his dissertation from the defense on a written application submitted before the secret ballot. The application for the withdrawing of the dissertation from the defense is sent to the Chairman.

34. The official reviewers on the basis of the study of the dissertation and published works submit written reviews to the Dissertation Council, which assess the compliance with the directions of development of science and (or) state programs, relevance, compliance with the principles of novelty, independence, reliability, internal unity, practical value, academic integrity, and also give the conclusion about possibility or impossibility of the award of the degree of Doctor of Philosophy (PhD) in educational programs of postgraduate education 8D04201 “Jurisprudence” and 8D12301 “Law Enforcement” (scientific and pedagogical direction), the degree of Doctor of Law on educational program 8D04202 “Jurisprudence” (profile direction), the degree of Doctor of National Security and Military Affairs in the educational program of 8D12302 “Law Enforcement” (profile direction) (Appendix 5 to this Regulation).

Copies of the reviews from the official reviewers are given to the applicant no later than 15 (fifteen) working days before the dissertation defense. The applicant sends feedback to the Scientific Secretary.

If the review does not meet the requirements of this paragraph, the Dissertation Council within 10 (ten) working days before the defense returns the review to the official reviewer for further consideration or replace the official reviewer.

Replacement of the official reviewers is made by the decision of the Dissertation Council also in case of written refusal or inability of reviewing. If the decision to replace the official reviewer is made in less than 15 (fifteen) working days, the date of defense is postponed.

6. The procedure for defending a doctoral dissertation and making a decision on it

35. The procedure of the meeting of the Dissertation Council for defense of the dissertation includes the following:

1) introductory speech of the Chairman about the quorum, the competence of the meeting, presentation of the applicant(s), the theme of dissertations, the educational program of doctoral studies;

2) speech of the Scientific Secretary for the announcement of the applicant’s documents compliance with regulatory requirements, indicating the completeness and compliance of scientific publications;

3) speech of the applicant;

4) questions to the applicant, the answers of the applicant;

5) speeches of scientific consultants;

6) speeches of reviewers;

7) the applicant’s responses to the comments and recommendations of the reviewers;

8) the speech of the Scientific Secretary for the announcement of unofficial comments on the content of the dissertation received by the Dissertation Council;

9) applicant’s responses to the comments and recommendations contained in the informal feedback;

10) discussion of members of the Dissertation Council and all interested persons among those present at the meeting of the Dissertation Council;

11) the final word of the applicant;

12) election of the counting Commission in the amount of 3 (three) people from the composition of the Dissertation Council, except for the Chairman;

13) conducting a secret ballot on the award of a scientific degree;

14) speech of the Chairman of the counting Commission on the results of the secret ballot, approval of the protocol of the counting Commission;

15) the announcement of the results of public defense;

16) the decision of the Dissertation Council on the dissertation on the basis of defense.

36. A meeting of the Dissertation Council is considered valid if at least 2/3 (two-thirds) of its members participate in its work, with at least 3 (three) specialists in each specialty (training direction) from among the members of the Dissertation advice. The supporting document is the reference list of the members of the Dissertation Council (Appendix 6 to this Regulation).

Participation of members of the Dissertation Council at the meeting on the dissertation defense on-line in the form of a video conference is also taken into account (no more than 1/3 (one third) of the Dissertation Council).

In the absence (for good reason) of one of the official reviewers, his review is read out by the Scientific Secretary. Official reviewers are allowed to speak at this meeting of the Dissertation Council on online protection in the form of a video conference.

37. The Chairman, Deputy and Scientific Secretary may not perform their duties at the meeting of the Dissertation Council in the case when the dissertation of the applicant is being considered in which they are scientific consultants. The duties of the Chairman are assigned to the Deputy Chairman, the duties of the Deputy and Scientific Secretary are assigned to the members by the decision of the Dissertation Council.

In cases of simultaneous absence of the Chairman, Deputy and Scientific Secretary, the Dissertation Council meeting is not held.

The dissertation council provides a video of the defense of the dissertation in full, installation is not allowed.

38. The dissertation council holds a secret ballot to make one of the following decisions:

1) to award the degree of the Doctor of Philosophy (PhD) (the Doctor in Profile);

2) refuse to award the degree of Doctor of Philosophy (PhD) (Doctor in Profile).

39. Members of the Dissertation Council, who are scientific consultants, direct supervisors or are closely related to the applicant, do not participate in the voting.

40. The Counting Commission is formed before the start of the secret ballot for the counting of votes. Members of the Counting Commission are elected by open vote by a simple majority of the members of the Dissertation Council participating in the meeting.

41. Only members of the Dissertation Council present at the meeting participate in the secret ballot, with the exception of the persons specified in paragraph 39 of this Regulation. The Counting Commission issues prepared bulletins (Appendix 7 to this Regulation) to the members of the Dissertation Council participating in the voting.

42. The voter strikes out unnecessary from the column “Results of vote” and omits the bulletins in the sealed ballot box. Then all except members of the Counting Commission leave the room.
43. The members of the Counting Commission open the ballot box, count the bulletins and draw up a Protocol on the results of voting (Appendix 8 to this Regulation).

Unsent bulletins remain with the Counting Commission with the corresponding note made before the secret ballot, which is noted in the Protocol. Bulletins which do not allow to reveal opinion of the member of Dissertation Council who took part in vote, are considered invalid that is also noted in the Protocol of the Counting Commission.

After the execution of the Protocol on the voting results the Counting Commission attaches all bulletins to its protocol.

44. The Dissertation Council by an open vote of a simple majority of the members of the Dissertation Council who participated in the secret ballot, approves the protocol of the Counting Commission.

45. The decision of the Dissertation Council is considered to be positive, if 2/3 (two thirds) or more of the members of the Dissertation Council participating in the meeting voted for it. If less than 2/3 (two-thirds) of the members of the Dissertation Council participating in the meeting voted for a positive decision, a negative decision is taken.

46. The decision on awarding or refusing to award a degree is drawn up in the form of a conclusion, which reflects the requirements of this Regulation, the Rule the dissertation meets or does not. The conclusion is signed by the Chairman and the Scientific Secretary (Appendix 4 to this Regulation).

47. Information on the award or refusal to award the degree of Doctor of Philosophy (PhD) (Doctor in Profile) is posted on the Academy’s Internet resource for 5 (five) working days from the date of the decision of the Dissertation Council.

48. The Academy, on the basis of the decision of the Dissertation Council, issues a corresponding order awarding (refusal of awarding) the degree of Doctor of Philosophy (PhD), (Doctor in Profile) to the applicant within 10 (ten) working days from the date of the decision.

7. Appeal procedure

49. The applicant may appeal to the rector in any form on the decision of the Dissertation Council on the refusal to award the degree of Doctor of Philosophy (PhD), Doctor in Profile within 60 (sixty) calendar days from the date of the decision. After this period, the appeal is not accepted.

50. For pre-trial settlement of disputes on the award of degrees of Doctor of Philosophy (PhD), Doctor in Profile by order of the Rector of the Academy within 1 (one) month from the date of filing an appeal, an appeal Commission is created (hereinafter — the Commission) consisting of 2 (two) representatives of the Academy and 3 (three) scientists from other universities, scientific and other organizations that are not scientific consultants, reviewers, members of the Dissertation Council.

Members of the Commission must have a scientific degree (Doctor of Science, Candidate of Science, Doctor of Philosophy (PhD), Doctor in Profile) or academic degree of Doctor of Philosophy (PhD), Doctor in Profile or the degree of Doctor of Philosophy (PhD), Doctor in Profile and be specialists in relevant doctoral education program.

51. The Commission:

1) elects the Chairman of the Commission;

2) considers appeals against the decisions of the Dissertation Council about the refusal to award the degree of Doctor of Philosophy (PhD), Doctor in Profile, as well as on the facts of violations committed by the Dissertation Council on the procedure for the doctoral dissertation defense, other violations of these Regulation and Rule;

3) requests and receives from the parties the information necessary to perform assigned tasks;

4) considers the materials of the attestation case of the applicant and prepares a conclusion on the results of the appeal within 30 (thirty) calendar days from the date of its creation.

52. The Chairman of the Commission:

1) manages its activities;

2) determines the place and time of the Commission meetings;

3) convenes the Commission meetings and presides over them.

53. The conclusion of the Commission is adopted by the Commission members on the basis of an open vote by a majority vote and signed by all members of the Commission.

54. Following the results of the appeal, the Commission makes one of the following decisions:

1) satisfies the appeal;

2) refuses to satisfy the appeal.

55. The Commission is guided in its activities by this Regulation and the Rule.

56. The decision of the Commission within 5 (five) working days from the date of its adoption is informed to the applicant and posted on the Academy’s Internet resource.

57. Copies of the protocols of the Commission and the conclusion are sent to the Dissertation Council within 15 (fifteen) working days from the date of their signing for a final decision.

Information about this decision is posted on the Academy’s Internet site within 5 (five) working days from the date of the decision of the Dissertation Council.

58. In case of disagreement with the final decision of the Dissertation Council, the applicant has the right to resolve the dispute in court.

59. Disputes that are not regulated by this Regulation, including the issues of refusal to award the degree of Doctor of Philosophy (PhD), Doctor in Profile, restoration of the deadline for filing an appeal are resolved in the manner established by the legislation of the Republic of Kazakhstan.

8. The form and procedure for issuing a diploma for the degree of Doctor of Philosophy (PhD), Doctor in Profile

60. In accordance with paragraph 34 of the Rule, the Academy issues to persons who have been awarded the degree of Doctor of Philosophy (Ph.D), Doctor in Profile diplomas of Doctor of Philosophy (Ph.D), Doctor in Profile of their own approved sample (Appendix 9 to this Regulation).

61. The diploma of the Doctor of Philosophy (PhD), the Doctor in Profile consists of:

1) hard cover size 310 x 110 mm;

2) liner size 310 x 110 mm.

The cover of the document is made of burgundy color material . On the cover are made in golden color:

1) above embossed – inscription in the state language: “Law Enforcement Academy under the Prosecutor General’s office of the Republic of Kazakhstan»;

2) in the center – the Academy logo;

3) under the logo of the Academy – embossed name “Diploma of Doctor of Philosophy (PhD)” or “Diploma of Doctor of Law” or “Diploma of Doctor of National Security and Military Affairs” in the state language.

The forms of the insert, appendices to documents are printed by a typographical method (without data, filled in manually or with the help of printing devices).

Forms of inserts, appendices are printed on special pale pink color paper with degrees of protection (with watermarks).

On the front side of the insert are placed:

1) above – the words “Republic of Kazakhstan” in the state language;

2) in the center – the State Emblem of the Republic of Kazakhstan;

3) under the image of the State Emblem of the Republic of Kazakhstan – the name “Diploma of Doctor of Philosophy (PhD)”, or “Diploma of Doctor of Law”, or “Diploma of Doctor of National Security and Military Affairs” in the state language.

An image of the State Emblem of the Republic of Kazakhstan is printed on both internal sides of the document insert in the center.

On the left inside of the diplomas’ inserts of Doctor of Philosophy (PhD) or the “Diploma of Doctor of Law” or “Diploma of Doctor of National Security and Military Affairs” the content in the state language is indicated, and on the right side – the identical content in Russian and English languages.

Inserts have a series and seven-digit numbers.

Forms of inserts are made in a way that the records made in them could be carried out by calligraphic handwriting or printing devices.

62. In accordance with paragraph 48 of the Regulation, the Academy issues an appropriate order to award the applicant the degree of Doctor of Philosophy (PhD) or Doctor in Profile and issues a diploma of its own sample within 5 (five) working days from the date of the order.

9. The procedure for sending a doctoral dissertation for state registration and to the library

63. A copy of the dissertation, according to which the Dissertation Council decided to award the degree, is submitted on paper and (or) electronic media to the library of the Academy.

64. Copies of the dissertation on electronic media are transferred by the Scientific Secretary to the National academic library of the Republic of Kazakhstan and the National library of the Republic of Kazakhstan within 7 (seven) working days after the defense.

65. The Scientific Secretary sends the following documents to the NCSSTE for state registration within seven calendar days after the defense of the dissertation for the degree of Doctor of Philosophy (PhD),:

1) cover letter on the Academy letterhead signed by the Vice-rector in charge of science;

2) 2 (two) copies of the Dissertation Registration card in the state and Russian languages in the form according to Appendix 10 to this Regulation;

3) 1 (one) copy of the dissertation in the unbuffered form on paper and electronic media.

The NCSSTE assigns the dissertations for the degree of Doctor of Philosophy (PhD), Doctor in Profile the number of state registration after receiving the above documents and within seven calendar days sends a notice confirming the state registration to the Dissertation Council.

Documents submitted in NCSSTE are non-refundable.

10. Formation of the attestation case of the applicant

66. The Scientific Secretary forms the applicant’s attestation case, which contains the documents listed in Appendix 3 to this Regulation.

67. Documents on the Dissertation Council of the Academy are stored by the Scientific Secretary for 2 (two) calendar years, then according to the established procedure are transferred to the Academy archive.

11. The procedure for re-defense of doctoral dissertation

68. The dissertation is submitted by the applicant for defense again, but not earlier than a year after the previous defense in case of refusal to award the degree of Doctor of Philosophy (PhD), the Doctor in Profile.

69. The dissertation on which the decision of Dissertation Council on refusal in award of the degree of the Doctor of Philosophy (PhD), the Doctor in profile was made is submitted on repeated defense in the order established by chapters 4 and 5 of this Regulation.

70. The Dissertation Council appoints 3 (three) members of the Dissertation Council, who make a conclusion on the elimination of the violations established earlier in the dissertation when submitting a dissertation for re-defense.

The conclusion is posted on the Academy’s Internet resource not less than 10 (ten) working days before the defense and is read on the dissertation defense.

12. Final regulations

71. Changes and additions to the Regulation, other documents on the activities of the Dissertation Council are made at a meeting of the Dissertation Council of the Academy on the proposal of at least 2/3 of the members of the Dissertation Council and approved by order of the Rector of the Academy in case of necessity.

72. The general responsibility for the work of the Dissertation Council rests with the Chairman.

73. Documents sent on behalf of the Dissertation Council of the Academy to other structural units of the Academy, state bodies, other organizations on issues within the competence of the Dissertation Council are signed by the Chairman, and in his absence by the Scientific Secretary.

74. The general office work of the Dissertation Council of the Academy is carried out by the Scientific Secretary in accordance with the Rules of documentation and management of documentation in the bodies, departments and institutions of the Prosecutor’s office and organizational and administrative acts to ensure secrecy.