Approved by
the order of the Acting Rector
of the Academy of Law Enforcement Agencies
under the General Prosecutor’s Office
of the Republic of Kazakhstan
Novenber 6, 2018 №81

REGULATION
on the Academic Council of the Academy of Law Enforcement Agencies under the General Prosecutor’s Office of the Republic of Kazakhstan

1. General regulations

1. Regulation on the Academic Council of the Academy of Law Enforcement Agencies under the General Prosecutor’s Office of the Republic of Kazakhstan (hereinafter – the Academic Council) is developed in accordance with paragraph 9 of Article 44 of the Law of the Republic of Kazakhstan “On Education” and the Model Rules for the organization of the Academic Council of the Higher education institution and the procedure for its election approved by the order of the Ministry of Education and Science of the Republic of Kazakhstan from November 22, 2007 № 574.

2. The Academic Council is the highest collegiate governing body of the Academy of Law Enforcement Agencies under the General Prosecutor’s Office of the Republic of Kazakhstan (hereinafter – the Academy) created by the order of the Rector.

3. The Academic Council during its activity is guided by the Constitution of the Republic of Kazakhstan, the laws “On Education”, “On Science”, other normative legal acts of the Republic of Kazakhstan, as well as organizational and administrative acts of the General Prosecutor of the Republic of Kazakhstan (hereinafter – the General Prosecutor) and the Rector of the Academy, the Charter of the Academy and this regulation.

4. The activity of the Academic Council is based on publicity, collective discussion of issues within its competence.

5. The Academic Council organizes its work on the basis of the annual work plan approved at a meeting of the Academic Council.

2. Purposes and competence of the Academic Council

6. The main purposes:

1) creation of conditions for students and staff of the Academy for the successful implementation of education programs for postgraduate and additional education, research activities;

2) provision of financial support, strengthening the material and technical base of the Academy;

3) assistance to further development of the Academy.

7. The competence of the Academic Council includes:

1) making decisions on all fundamental issues of the organization of educational, educative, research, strategic, educational-methodical, financial and economic and other types of the activity of the Academy that do not contradict the Charter of the Academy;

2) approval of the working curriculum, academic calendar, forms of control and other documents relating to the academic, educational, methodological, research activities of the Academy;

3) determination of the structure of the Academy;

4) making decision on the establishment, reorganization and termination of the activities of journals published by the Academy, the coordination of their statutory documents and candidacy of the editor-in-chief;

5) consideration of issues on making changes and amendments to the Charter of the Academy;

6) consideration of issues of cooperation, including international, with other higher educational institutions, organizations, representatives of scientific and pedagogical fields of activity;

7) consideration of the annual report of the Rector, vice-rectors, heads of structural divisions of the Academy;

8) consideration of reports of employees and workers of the Academy on foreign business trips;

9) consideration and recommendation for the publication of textbooks, monographs, methodological developments and others of the Academy;

10) approval of themes and scientific advisers for postgraduate and doctoral candidates on dissertation research;
11) approval and award of scientific and honorary titles of the Academy;

12) definition of the Academy’s symbols;

13) consideration of other issues provided by the legislation of the Republic of Kazakhstan, legal acts of the General Prosecutor, Rector of the Academy.

3. Membership of the Academic Council

8. The Chairman of the Academic Council is the Rector of the Academy. The Chairman of the Academic Council appoints the Deputy Chairman.

9. The Academic Council includes the Rector, vice-rectors, the head of the Administration, directors of institutes, professors of the Academy, a representative of the Board of postgraduate and doctoral students of the Academy.

The composition of the Academic Council is elected for a period of 3 (three) years and consists of an odd number of members. Certain changes may be made to its composition by a decision of the general meeting by secret ballot in case of necessity.

Changes in the composition of the Academic Council are approved by the order of the Rector of the Academy.

10. The working body of the Academic Council is the Secretary of the Academic Council elected by the Academic Council.

4. Organization of the work of the Academic Council

11. The meeting of the Academic Council is held in accordance with the work plan of the Academic Council at least once a quarter.

12. Proposals to the work plan of the Academic Council are made by its members to the Secretary of the Academic Council one (1) month before the end of the current calendar year.

The work plan is approved at the last meeting of the Academic Council of the current calendar year.

13. Unscheduled meetings of the Academic Council may be convened at the suggestion of the Chairman of the Academic Council or on the initiative of 1/3 of the members of the Academic Council’s list size.

In each case, the Secretary of the Academic Council informs the members of the Academic Council about the date and agenda of meeting.

14. The meeting of the Academic Council is competent if at least 2/3 of its members are present. A member of the Academic Council must inform the Secretary of the Academic Council in advance about the impossibility to attend the meeting for valid reasons.

15. Representatives of state bodies, public organizations, employees, workers and students of the Academy may be invited to meetings of the Academic Council.

16. The agenda and the schedule of work (sessions) of the Academic Council is approved by the Chairman of the Academic Council 15 (fifteen) days before the date of the meeting.

17. The speakers submit materials on paper and electronic media (presentation, draft decision, discussed materials) to the Secretary of the Academic Council no later than 5 (five) days prior to the meeting.

18. Materials submitted for the meeting of the Academic Council should meet the following requirements:

1) the content should be stated clearly, consistently, in case of necessity reflect the dynamics of the development of the issue (problem);

2) contain an analysis of positive results, shortcomings (if any) and proposals for their elimination;

3) contain conclusion and practical recommendations for further improvement of the discussed issue.

The draft decision should contain an operative (resolutive) part with indication of those who are responsible for the implementation of the activities and the deadlines for their implementation.

19. Materials submitted to the meeting should be preliminary coordinated with the supervising vice-rector of the Academy (if available).

20. The Secretary of the Academic Council is entitled to return the materials submitted and to establish the terms of their refinement in the absence of coordination, the presence of comments requiring further refinement of materials.

The Chairman of the Academic Council is entitled to exclude the issue from the agenda of meeting in case of not submitting the final materials within the specified period.

21. The Secretary of the Academic Council should send the materials of the forthcoming meeting (in electronic form) to the members of the Academic Council no later than 3 (three) working days before the meeting of the Academic Council.

22. The Chairman of the Academic Council may remove the issue from the consideration or postpone its discussion to another meeting of the Academic Council if there are substantial comments on the submitted materials.

23. The materials are submitted to the Secretary of the Academic Council after their consideration with the supervision vice-rector of the Academy (if available) in case of unscheduled meeting of the Academic Council.

24. The decision of the Academic Council in considered adopted if more than 50% of the members of the Academic Council present at the meeting voted for it.

Decisions are taken by open voting unless the Academic Council decides to hold a secret ballot.

The results of voting are entered in the protocol of the meeting of the Academic Council.

A member of the Academic Council who was absent during the voting is not allowed to cast a vote after the completion of voting.

25. Secret voting is carried out by ballots. The Academic Council elects a counting commission consisting of three members from the members of the Academic Council to conduct it and count the results.

The following persons are not elected to the counting commission:

1) persons whose names are included in the ballot for secret voting;

Chairman, Deputy Chairman, Secretary of the Academic Council;

2) persons representing candidatures for secret ballot.

26. Persons participating in the secret ballot receive a separate ballot on each issue for voting which is dropped into a special box – an urn sealed by a counting commission.

27. The counting commission draws up a protocol of the results of secret voting which is signed by all members of the counting commission and credited by the Chairman of the counting commission at a meeting of the Academic Council.

28. The meeting (decision) of the Academic Council is formalized by a protocol prepared by the Secretary of the Academic Council. The protocol is signed by the Secretary and the Chairman of the Academic Council.

29. Decisions of the Academic Council enter into force after signing by the Chairman of the Academic Council.

The decisions of the Academic Council are sent by the Secretary of the Academic Council to the executors and members of the Academic Council no more than a week after the meeting.

30. The protocols of the Academic Council and the implementation of decisions are provided by the Organizational and Control Department of the Administration of the Academy.

31. The Secretary of the Academic Council has the right to demand from the executors an explanation for the report to the Rector of the Academy stating the issue of responsibility of the executors for each case of violation of the quality and timing preparation of documents for consideration at a meeting of the Academic Council and failure to comply with its decisions.

5. Powers of the Chairman of the Academic Council

32. Chairman of the Academic Council:

1) conducts meetings of the Academic Council;

2) participates in the decision of improvement of educational, scientific, organizational and administrative activity of the Academy;

3) appoints a deputy chairman of the Academic Council;

4) represents the Academic Council in relations with ministries, departments, legislative and executive authorities, public and other organizations and officials, as well as representatives of foreign states;

5) decides on the date of the next and unscheduled meeting of the Academic Council;

6) appoints an unscheduled meeting of the Academic Council on his own initiative or initiative of 1/3 of the members of the Academic Council;

7) introduces into the agenda of the meeting of the Academic Council issues requiring immediate consideration;

8) decides to exclude or postpone the discussion of individual issues to another meeting of the Academic Council;

9) signs documents assigned to the competence of the Academic Council;

10) solves other issues related to the organization of the activities of the Academic Council in accordance with the legislation of the Republic of Kazakhstan, the regulations of the Academy and the Charter of the Academy.

6. Functions of the Secretary of the Academic Council

33. Secretary of the Academic Council:

1) organizes and provides work on the preparation and conducting of the meetings of the Academic Council;

2) organizes the preparation of materials for the meeting of the Academic Council;

3) controls the quality of materials submitted to the meetings of the Academic Council, returns materials for revision, establishes the deadlines;

4) prepares the necessary extracts from the protocols of the meetings of the Academic Council and decisions and sends them to the structural units of the Academy (executors);

5) draws up and sends materials for the assignments of scientific and honorary titles, state and government awards, prizes;

6) makes proposals to the Rector of the Academy on improving the academic, scientific, strategic, organizational and managerial activities of the Academy and the work of the Academic Council;

7) maintains all documentation of the Academic Council in accordance with the rules of documenting and managing documentation in the bodies, departments and institutions of the Prosecutor’s Office approved by the order of the Prosecutor General;

8) ensures work on updating the composition of the Academic Council (drafting an order for the appointment/removal of members of the Academic Council);

9) ensures performance of other duties assigned to the Secretary of the Academic Council by the legislation of the Republic of Kazakhstan, legal acts of Prosecutor General, Rector of the Academy.